Rule 7. Executive Council
R.7.1 The affairs of the Association shall be managed by an Executive Council consisting
of six office bearers, five elected members, the Ex-Officio Member, and five Zonal
Representatives. Six office bearers and Five elected members are to be elected as
specified in Rule 10 subject to the provision that the Secretary and the Treasurer
shall be from the Headquarter of the Association and no city and town, other than
the Headquarter, will have more than two members in the Council. The Headquarter
can have not more than three members in the Council. An outgoing President shall
be Ex-Officio member of the Council during the immediately following term.
R.7.2 A vacancy occurring in the Council between the elections shall be filled by
nomination by the Council within six month of such an occurrence. Transfer of Secretary/Treasurer
elected from headquarters shall be treated as a vacancy for the purpose of this
R.6.2 Fee once paid is not refundable.
R.7.3 The powers and functions of the Council shall be as follows:
- To make, alter and repeal Rules and Regulations specified in R.15 through R.18 with
specific concurrence of the President.
- To receive funds by way of subscription, donations, grants, gifts, consultation
- To administer the funds of the Association.
To give grants, awards, prizes etc. for promoting the aims and objectives of the
- To incur expenditure for conducting business of the Association.
- To acquire, sell, mortgage chance or otherwise dispose off deal with all or any
of the properties of the Association for promoting the aims and objectives of the
- To enroll members of all the categories except under R.4.1
- To prepare an annual statement of accounts and annual report of the working of the
- To appoint sub-committees, panels, editorial boards, task forces from amongst the
members for various activities of the Association.
- To take cognizance of or deal with any matter affecting the Association, which may
be brought to its notice.
- To interpret the Memorandum of the Association and the Rules and Regulations subject
to the provisions of the Societies Regulation Act XXI of 1860.
- To appoint full-time or part time salaried or honorary staff as and when the need
arises and to hire premises for housing registered office etc.
- To enter into collaboration and/or reciprocal membership with any other similar
organization, institution and/or society and to accept and offer concessions in
respect of membership dues, etc. on reciprocal basis.
- To undertake any other activity, which is conducive to achieve the aims and objectives
of the Association as, stated under Clause 7 & 8 of the Memorandum.
- To advise the President to suspend and remove any member of the Association if,
in the opinion of the Council, there are good and sufficient reasons for doing so.
The Member shall be given an opportunity to explain his position to the Council.
Thereafter, the decision of the President shall be final and binding in this matter.
This Clause will not apply to Honorary Members.
- To accept resignation of an office bearer of the Association and make alternative
arrangement till such time that the regular arrangements are made.
R.7.4 The Council shall decide the date, time and place of all the meetings. However,
the President or the Secretary, in consultation with the President, can call special
R.7.5 The members of the Council will meet at least once in every six months. The
quorum for such meetings shall be five.
R.7.6 The members of the Council or of duly appointed sub-committees and panels
shall not be held liable in respect of any act done on behalf of the Association
in good faith.