CONSTITUTION OF THE ASSOCIATION OF AGROMETEOROLOGISTS MEMORANDUM OF THE ASSOCIATION

  1. The Association shall be called “Association of Agrometeorologists” (hereinafter called as the “Association”)
  2. The registered office of the Association shall be located at Anand in the State of Gujarat of India.
  3. The Constitution of the Association shall consist of (a) Memorandum, and (b) the Rules and Regulations. The Association shall function under the rules and regulations framed by general Body.
  4. The Association shall have the right to affiliate with any other National/international societies with similar scientific aims and goals.
  5. The Memorandum of the Association can be changed/amended only by an extraordinary general meeting body meeting of the Association.
  6. Any case arising from the business and affairs of the Association and of a nature such that it cannot be disposed off by an application of the Association’s constitution will be decided by a majority vote at the General body/Extraordinary general body meeting of the Association.
  7. Aims and objectives of the Association shall be:

    • To help towards advancement, dissemination and application of the knowledge of Agrometeorology science.
    • To promote interaction among all persons, bodies, institutions (private and/or state-owned) and industries interested in achieving advancement, dissemination and application of the technology as stated in para 7 (a) above.
    • To encourage and promote research in Agrometeorology and related disciplines.
    • To undertake and execute all acts which shall promote all or any of the aims and objectives of the Association.
    • In the event of an ambiguity in the interpretation of the clause, the clause shall be construed in such a way as to widen and not restrict the aims of the Association.
  8. To achieve the objectives as laid down in the Clause 7 above, the association shall use the following methods
  9. The business of the Association shall be controlled and conducted by an Executive Council to be elected as explained in the Rules and Regulations.
  10. The Association shall frame, adopt and/or sanction rules and regulations whereby may think to guide itself or whereto the Association should confirm or have recourse to in carrying out of the objectives and/or otherwise, and from time to time vary, alter or confirm one or the other such rules and regulations./li>

RULES AND REGULATIONS

Rule 1. Definitions

For the purpose of interpretation, following words and expressions shall have the meaning as explained below unless it shall be inconsistent with the relevant context.

  1. “Association” means Association of Agrometeorologists.
  2. “Office” means registered office of the Association.
  3. “Member” means a member of the Association with voting rights, unless specified otherwise.
  4. “Chapter” means a duly constituted chapter of the Association.
  5. “Council” means the Executive Council.
  6. “Month” means the Gregorian calendar month.
  7. “Year” means the year Beginning from April 1, and ending on March 31 of the following year.
  8. “Annual Subscription” means subscription for one year.
  9. “Term” means a two-year period for holding office by the elected members and office bearers from April 1 of the year following the election.

Rule 2. Definitions

For the purpose of interpretation, following words and expressions shall have the meaning as explained below unless it shall be inconsistent with the relevant context.

  1. The registered office of the Association shall be at Anand and until otherwise determined shall be located at Gujarat Agricultural University, Anand Campus, Anand – 388 110, India, which would be official Headquarter of the Association.
  2. Chapters shall have their offices at locations approved by the Council.

Rule 3. Definitions

The aims and objectives of the Association shall be as stated in Clause 7 of the Memorandum of the Association.

Rule 4. Definitions

The Association shall have the following categories of members:

  1. Honorary member
  2. Member
  3. Life Member
  4. Student Member
  5. Foreign Member
  6. Sustaining Member
  7. Patron Members
  1. R.4.1
    1. Honorary Member : A person eminent in the field of Agrometeorology may, after duly nominated by the Council and the nomination ratified by general body meeting of the Association, become an Honorary Member of the Association till life. The number of Honorary Members cannot exceed five at any given time.
  2. R.4.2
      Member : Any person associated with research, teaching, application, transfer and promotion of Agrometeorology (and having a graduate degree) is eligible to apply for membership after paying requisite amount of admission and membership fees. He shall become a Member of the Association under Clause (C) of Rule 1 and shall be entitled to the rights and privileges of the Association as stated in Rule 5. Institutions are not eligible to become Members of the Association. The Council may waive requirements of the degree in special deserving cases.
  3. R.4.3
      Life Member: Any person eligible to apply for membership may choose to apply for being a life Member after paying requisite amount of fee. If approved by the Council, he shall become a life Member of the Association. A Life Member shall be entitled to the same rights and privileges as a Member throughout his life.
  4. R.4.4
      Student Member : A student registered in a graduate/post graduate course at an educational institution affiliated to a university or enjoying status of a deemed university as approved by the University Grant Commission, can be enrolled as a Student Member on payment of requisite fee and admission fee. He should not be drawing any salary or emoluments other than a scholarship or fellowship. A student member will not have the right to vote or to hold elective office in the Association. He will however be eligible to participate in all activities of the Association. A student member can become a regular member by paying regular membership fee.
  5. R.4.5
      Foreign Member : Any person who is residing outside India and who is otherwise eligible to become a Member/Life Member, can be enrolled as a Foreign Member. A Foreign Member shall have the same rights and privileges as a Member except the right to vote and the right to hold elective office.
  6. R.4.6
      Sustaining Member : Any institution or a recognised statutory body, a Department of the Central or the State Government or a Registered Commercial or Industrial undertaking interested in Agrometeorology and agreeing to promote the aims and objectives of the Association and to assist financially in the work of the Association shall be eligible for election as a Sustaining Member. A Sustaining institution has the right to nominate one of their employee as a Sustaining Member. A Sustaining Member shall be entitled to same rights and privileges as a Member except the right to vote and the right to hold elective office. The Sustaining Member shall be given opportunity to have approved exhibits at the meetings of the Association at concessional rates.
  7. R.4.7
      Patron Member : Any institution or a recognized statutory body, a Department of the Central or the State Government or a Registered Commercial or Industrial undertaking interested in Agrometeorology and agreeing to promote the aims and objectives of the Association and to assist the Association on long term basis by paying a fixed sum, as decided by the Council, can be elected as a Patron Member. A Patron Member shall be entitled to nominate one of its employees interested in Agrometeorology as a Patron Member of the Association. A Patron Member shall have same rights and privileges as a Sustaining Member.
  8. R.4.8
      Names of Honorary, Sustaining and Patron Members shall be published in each issue of the periodical of the Association.

Rule 5. Rights and privileges

Members shall be entitled to the following rights and privileges:

R.5.1 To be present and vote in the general body meetings of the Association.

R.5.2 To participate in all technical meetings of the Association.

R.5.3 To propose names of candidates for the elected Council Members and office bearers of the Association and to vote in any election held by Association.

R.5.4 To have access to the library of the Association and to receive bulletins, journals and other publications issued by the Association on such terms and conditions, as laid down by the Executive Council.

R.5.5 To fill any office of the Association on being duly elected thereto.

Rule 6. Subscription

Membership fee for any year shall become due immediately on approval as a member or on the first day of the year as per Rule 1(g).

R.6.1 Each member shall pay the requisite amount of admission fee and membership fee as approved by the general body on recommendation of the Council from time to time.

R.6.2 Fee once paid is not refundable.

R.5.3 To propose names of candidates for the elected Council Members and office bearers of the Association and to vote in any election held by Association.

R.6.3 Any member whose subscription is in arrears for more than six months shall cease to enjoy the privileges of the Association, and after one year’s default shall cease to be a member of the Association. The Council may relax the provision of this rule in special circumstances.

Rule 7. Executive Council

R.7.1 The affairs of the Association shall be managed by an Executive Council consisting of six office bearers, five elected members, the Ex-Officio Member, and five Zonal Representatives. Six office bearers and Five elected members are to be elected as specified in Rule 10 subject to the provision that the Secretary and the Treasurer shall be from the Headquarter of the Association and no city and town, other than the Headquarter, will have more than two members in the Council. The Headquarter can have not more than three members in the Council. An outgoing President shall be Ex-Officio member of the Council during the immediately following term.

R.7.2 A vacancy occurring in the Council between the elections shall be filled by nomination by the Council within six month of such an occurrence. Transfer of Secretary/Treasurer elected from headquarters shall be treated as a vacancy for the purpose of this clause..

R.6.2 Fee once paid is not refundable.

R.7.3 The powers and functions of the Council shall be as follows:

  1. To make, alter and repeal Rules and Regulations specified in R.15 through R.18 with specific concurrence of the President.
  2. To receive funds by way of subscription, donations, grants, gifts, consultation fee etc.
  3. To administer the funds of the Association.
  4. To give grants, awards, prizes etc. for promoting the aims and objectives of the Association.
  5. To incur expenditure for conducting business of the Association.
  6. To acquire, sell, mortgage chance or otherwise dispose off deal with all or any of the properties of the Association for promoting the aims and objectives of the Association.
  7. To enroll members of all the categories except under R.4.1
  8. To prepare an annual statement of accounts and annual report of the working of the Association.
  9. To appoint sub-committees, panels, editorial boards, task forces from amongst the members for various activities of the Association.
  10. To take cognizance of or deal with any matter affecting the Association, which may be brought to its notice.
  11. To interpret the Memorandum of the Association and the Rules and Regulations subject to the provisions of the Societies Regulation Act XXI of 1860.
  12. To appoint full-time or part time salaried or honorary staff as and when the need arises and to hire premises for housing registered office etc.
  13. To enter into collaboration and/or reciprocal membership with any other similar organization, institution and/or society and to accept and offer concessions in respect of membership dues, etc. on reciprocal basis.
  14. To undertake any other activity, which is conducive to achieve the aims and objectives of the Association as, stated under Clause 7 & 8 of the Memorandum.
  15. To advise the President to suspend and remove any member of the Association if, in the opinion of the Council, there are good and sufficient reasons for doing so. The Member shall be given an opportunity to explain his position to the Council. Thereafter, the decision of the President shall be final and binding in this matter. This Clause will not apply to Honorary Members.
  16. To accept resignation of an office bearer of the Association and make alternative arrangement till such time that the regular arrangements are made.

R.7.4 The Council shall decide the date, time and place of all the meetings. However, the President or the Secretary, in consultation with the President, can call special meetings

R.7.5 The members of the Council will meet at least once in every six months. The quorum for such meetings shall be five.

R.7.6 The members of the Council or of duly appointed sub-committees and panels shall not be held liable in respect of any act done on behalf of the Association in good faith.

Rule 8. Office Bearers

Membership fee for any year shall become due immediately on approval as a member or on the first day of the year as per Rule 1(g).

R.8.1 Office bearers of the Association shall be the President, two Vice Presidents, the Secretary, Joint Secretary and Treasurer.

R.8.2 All the office bearers and elected members shall be eligible for re-election. None of the other office bearers except Secretary and Treasurer shall hold the same office for more than two terms in succession.

R.8.3 The normal term for each Council shall be of two years. It may continue to hold office till such time as the newly elected members take charge of their office.

R.8.4 The Council shall be elected according to the provisions of R.10

R.8.5 The responsibilities of the office bearers shall include the following:

  1. President : The President shall preside at all the meetings of the Association and act as the Chairman of the Council. Whenever necessary, the President may delegate his powers to any of the Vice-Presidents except as provided in Rule 7.3(c)
  2. Vice President : The Vice President shall assist the President in all matters and in the absence of President at any meeting of the Council or of the Association, one of the Vice-Presidents shall perform the duties of the President.
  3. Secretary: The Secretary shall be
    1. In-charge of correspondence and records of the Association.
    2. Convene all meetings of the Association with the prior concurrence of the President and keep a record of proceedings of such meetings
    3. Execute the programme and action decided by the Council.
    4. Shall be designated as Publisher of the bulletins, journals and other publications of the Association.
    5. Carry out all the financial transactions on behalf of the Council.
    6. Shall be responsible for proper maintenance and upkeep of the property belonging to the Association. vii Shall sue and get sued upon all matters relating to or affecting the Association.
    7. Joint Secretary: The Joint Secretary shall assist the Secretary in all matters and in the absence of the Secretary shall perform the duties of the Secretary as given under R.8.5(c).
  4. Treasurer: The Treasurer shall
    1. Keep all the accounts of the Association.
    2. Accept money and issue receipts on behalf of the Association.
    3. Prepare annual budget of the Association for the approval of the Council.
    4. Prepare financial statements for submission to the Council.
    5. Shall get the accounts of the Association audited according to the provisions of R.12.4 and R.12.5.

Rule 9. Chapters

  1. R.9.1 The Association may approve the establishment of a chapter in response to a request by at least 15 members from a town or a city. Areas lying within 40 Km of a town be included in the jurisdiction of the Chapter.
  2. R.9.2 Each Chapter shall have formal recognition from the Council in the form of a Chapter.
  3. R.9.3 There can be any number of Chapters in a Zone.
  4. R.9.4 Chapters shall be grouped on a zonal basis for representation in the Council.
  5. R.9.5

    There shall be five zones as follows:

    1. Eastern Zone : Assam, West Bengal, Bihar, Jharkhnad, Manipur, Megalaya, Orrisa, Tripura, Mizoram, Nagaland, Arunachal Pradesh, Andaman & Nicobar Islands, Sikkim.
    2. Western Zone : Gujarat, Rajasthan, Maharastra, Goa, Daman & Diu, Dadra And Nagar Haveli.
    3. Central Zone : Madhya Pradesh, Chhatisgarh, Uttar Pradesh, Uttranchal.
    4. Southern Zone : Tamil Nadu, Kerala, Andhra Pradesh, Karnataka, Pondicherry.
    5. Northern Zone: Jammu & Kashmir, Punjab, Himachal Pradesh, Haryana, Chandigarh, Delhi. Any other area, state or Union Territory not covered above will be deemed to belong to Northern Zone.
  6. R.9.6 Zonal Representative: Each zone would have one representative in the Council who would also act as a Liaison Member for that zone. Till such time that the Chapters are established, Zonal Representative may be nominated by the Council.
  7. R.9.7 Each Chapter shall conduct its affairs in accordance with the Memorandum, and Regulations of the Association.
  8. R.9.8 Office bearers of the Chapters shall include a Chairman, Secretary and a Treasurer elected once in two years at the Chapter General Body Meeting. All Office bearers shall be eligible for re-election for another term. The term would be coincident with the term of the Executive Council of the Association.

    If the membership of a Chapter is fairly large, it may elect a Vice-Chairman and a Joint Secretary in addition to above-mentioned office bearers.

  9. R.9.9 The Secretary of each Chapter shall forward the reports of all meetings and financial statements of the Chapter to the Secretary of the Association at the end of each year.
  10. R.9.10 The Association shall provide financial support for the maintenance of the Chapters. The quantum of support will be decided by the Council but will not exceed fifty per cent of the rate of existing annual subscription received from the members of the Chapter.
  11. R.9.11 The Association may decide to close a chapter by giving a notice of three months if the provisions of R.9.7, R.9.8, R.9.9 and R.9.10 are not followed. All rights to funds and properties of the Chapter in that case, automatically vest with the Association.

Rule 10. Election and Nomination

  1. R.10.2

    The procedure to elect the office bearers and other members of the Council would be as follows:

    1. The Council shall appoint one Returning Officer from amongst the members at least eight months in advance (i.e. by July end of the previous year) before the term is expected to expire. The Returning Officer can not be a candidate for membership of the Council.
    2. Election programme shall be advertised in the June issue of the Association’s journals/bulletins/newsletters etc.
    3. Nomination paper with the written consent of the candidate for any office of the Association or membership of the Council shall be filed with signatures of at least two members having voting rights.
    4. Returning Officer shall procure the electoral rolls from the Secretary and scrutinize it for the purpose of election.
    5. A Zonal Representative shall be elected from amongst the Chapter Chairmen of a particular zone.
    6. Returning officer will scrutinize the eligibility of the nominees and get the ballot papers listing names of all the candidates for elective offices with appropriate instructions mailed by December 1st. the last date for receipt of the ballot papers shall be January 15.
    7. The Returning Officer, after the receipt of the ballot papers, will check and count the votes and make the results available to the Members as decided on the basis of number of votes polled by the candidates. The tie being decided by a chance procedure, if the need arises.
    8. If no valid nominations or insufficient valid nominations are received for the Council membership or the post of an office bearer; the newly elected members of the Council will co-opt members giving due weightage to the Rules and Regulations.
    9. Results of the election shall be communicated to Secretary not later than February 1st.

Rule 11. Meetings

  1. R.11.1 The Association shall hold general body meetings and scientific meetings at an appropriate time and place as determined by the Council.
  2. R.11.2 All meetings shall be conducted in accordance with the normal parliamentary procedure and a permanent record of the proceedings shall be maintained by the Secretary.
  3. R.11.3 At least four weeks’ notice for all general body meetings and two weeks’ notice for all Council meetings shall be given to all the Members or members of the Council as the case may be. The notice shall specify the date, time, place and business to be transacted in the meeting.
  4. R.11.4 If the business of the meeting cannot be transacted for want of quorum, the meeting shall be adjourned to a date not earlier than two days after the adjournment. For this meeting no quorum shall be necessary and scheduled business shall be transacted.
  5. R.11.5 Ten per cent of the members of Association shall form a quorum, for General Body meetings.
  6. R.11.6 Results of motions shall be determined by a simple majority vote, unless other wise specified in the Memorandum and the Rules and Regulations of the Association. The President shall have casting vote, which shall be exercised in the event of a tie.

Rule 12. Accounts

  1. R.12.1 All funds and properties shall be managed by the Council and the money shall be deposited with scheduled bank/banks approved by the Council.
  2. R.12.2 Cheques shall normally be signed by the Treasurer and the Secretary. In the absence of the Secretary or Treasurer, President, Vice-President or Joint Secretary shall be authorized to sign.
  3. R.12.3 Imprest amount may be advanced to an individual for current disbursement as authorized by the Secretary.
  4. R.12.4 Accounts of the Association shall be maintained in the double-entry system.
  5. R.12.5 The accounts of the Association shall be audited by a Chartered Accountant appointed by the Council.
  6. R.12.6 Any Member of the Association with the permission of the President and by previous appointment with the Treasurer may inspect accounts of the Association. Results of such inspection shall be considered by the Council.

Rule 13. Amendments

  1. R.13.1 For the amendments to the Memorandum of the Association provisions of Section 12 of Societies Registration Act XXI of 1860 shall be applicable.
  2. R.13.2 Amendments to the Rules and Regulations may be proposed by means of resolution adopted by the Council or by means of a petition signed by at least ten percent of the members.
  3. R.13.3 For amendment to the Rules and Regulations the Secretary shall send to all members, with voting rights, the proposed amendment accompanied by a ballot paper at least a month before the scheduled date of counting the ballots. The amendment shall be deemed to be adopted on the basis of a simple majority of ballots received. President would have casting vote in case of a tie. Amendment will apply to all Rules and Regulations.
  4. R.13.4 The date on which an amendment shall take effect shall be decided by the Council and communicated to the members.
  5. R.13.5 Amendment to the Rules and Regulations specified in R.15 through R18, R7.3 (a) shall apply.

Rule 14. Dissolution of the Association

  1. R.14.1 On request in writing by forty per cent Members and Life Members of the Association for the dissolution, the Council would convene a General Body meeting. The dissolution can be ratified only by a 75 per cent majority of the total votes (direct or proxy). In dissolving the Association provisions of section 13 and 14 of the Societies Registration Act XXI of 1860 shall be applicable.

Rule 15. Admission/Removal

  1. R.15.1 Application for admission to the different categories of membership of the Association will be made to the Secretary individually on an application form. One Members of the Association shall indicate his support for the applicant. The Secretary shall accept the application subject to approval by the Council.
  2. R.15.2 All applications for membership shall be put up before the Council in its next meeting for approval.
  3. R.15.3 When the application is approved by the Council membership period shall be dated as the first day of the month following the date of acceptance by the Secretary and shall extend to the last date of the year or as applicable to the different categories of membership.
  4. R.15.4 An applicant whose application has been rejected may renew his application not earlier than one year following such rejection.
  5. R.15.5 Notice of admission of membership shall be sent to all categories of members together with copies of Memorandum of the Association and Rules and regulations to which he shall have deemed to have agreed.
  6. R.15.6 Members who are in arrears in the payment of dues for more than six months shall not be eligible to vote.
  7. R.15.7 A Member in any category of the Association ceases to be a Member (a) on death, (b) on resignation, or (c) on suspension owing to non-payment of dues as provided in R.6.

Rule 16. Admission Fee/Subscription

  1. R.16.1 The admission fee shall be chargeable only at the time of initial admittance to the Association. Fee for different categories of membership will be determined by the Council subject to ratification by the General Body. This will be reviewed periodically and changed by the council.
  2. R.16.2 Entire fee shall be payable in one installment unless otherwise permitted by the Secretary. In no case it shall be paid in more than two installments.
  3. R.16.3 The last known address of a Member shall be considered as a valid mailing address for correspondence by the Association. Members should ensure that their addresses are kept up to date.

Rule 17. Association Representatives

  1. The Council shall have the authority to nominate representatives of the Association to serve on committees of other bodies and brief them. The representatives shall report to the Council the business transacted during the meeting of the body concerned.

Rule 18. Common Seal

The Council shall provide for a common seal of the Association and make rules for the safe custody and use thereof. The seal shall never be used except by authority of the Council previously given. Every instrument to which this seal is affixed shall be signed by the President and the Secretary or some other person authorized by the Council.

Rule 19. General

All the provisions of the Societies Registration Act XXI of 1860 will apply to the Association.